Privacy Policy – external and third parties
Alba design office LTD is committed to protecting the personal information of our visitors to our
studio and website, clients -current and future, suppliers and contractors. This privacy statement
provides information about the personal information that Prime design office LTD collects about all
external and third parties such as visitors to our studio and website, clients -current and future,
suppliers and contractors, and the ways in which our practice uses that personal information.
How do we collect information from you?
Our website
You can visit our website without providing any personal information, however we may
automatically collect IP addresses, information about your visit and how you use our website.
You may provide us with information by corresponding with us by phone, email, or otherwise as
indicated on the website.
Visiting our Studio
Meetings
When you visit our studio, you will be asked to provide your name and the company you work for.
This information is held for safety and reasons so we know who is in the building at any one time.
Visitor records are held for 3 MONTHS. The purpose of holding this information is to enable our
internal teams to analyze the use of the space and ensure the facilities remain appropriate.
Events
If you are visiting for an event which is being held in our studio you will be asked for your name and
the company you work for. You may also be provided with a name badge, if appropriate for the
event. There is a high chance that there will be photographers at the event and if that is the case
you will have been informed beforehand and your consent sought for your photograph to be taken.
If this is the case, photography may be used on our social media sites and publications.
What type of information is collected from you?
The personal information you provide may include your name, company address, e-mail address,
phone number and other information about yourself to enable us to provide you with our services.
How is your information used?
When we collect personal information from our clients and other members of the public, it will be
used for the following purposes:
To maintain responsible commercial relations with you.
To understand your service and/or project needs.
To manage and develop our business and operations.
To meet legal and regulatory requirements.
To notify you of changes to our services.
To process a job application if appropriate.
To recommend your product or service to relevant contacts within the industry.
We are legally required to hold some types of information to fulfil our statutory obligations. We will
hold your personal information on our systems for as long as is necessary for the relevant activity.
When you voluntarily give us your personal information we will only use it for the above purposes. If
we intend to use your personal information fora purpose other than those above, we will seek your
express consent.
Who will it be shared with?
We will not share your information with third parties for any reason other than those specified
above.
Your rights
You have the right to ask us not to process your personal information. You can exercise your right
by checking or unchecking certain boxes on the forms we use to collect your data. Or you can
exercise the right by contacting us at david@prime-do.com.
Our website contains links to a number of websites that may offer useful information to our visitors.
Please note, that if you follow the link to any of these websites this privacy statement does not
apply and we do not accept responsibility or liability for their policies.
You also have the right to see and correct data that we hold about you. If your details change or any
other information we hold is inaccurate or out of date, please let your direct contact at Prime
design office LTD know or email us at david@prime-do.com.
Security
Prime design office LTD will take reasonable technical and organizational precautions to ensure
that your personal information it’s treated securely. We will store all personal information you
provide on our secure servers. We use a least privilege access to data approach, restricting access
to only those who need to so they can discharge their duties. In addition, we have deployed a
number of systems to ensure your data remains safe, these include:
An incident detection, response and user behavior analytic system running looking for unusual
data access or user behavior.
Carry out vulnerability testing on all desktops to ensure that no known issues existthat would allow
applications to be hijacked.
A program of monthly patch management, this ensures desktops and servers stay up to date with
latest security patches.
Carrying out regular phishing testing, to ensure users are aware of the dangers of phishing emails,
part of this testing includes training.
We use firewalls to protect our network boarders, to stop our data being breached.
All desktops run antivirus and anti-ransomware software.
Taking regular backups
WI-FI